Development Manager (Full-Time)

At Pearl Harbor Aviation Museum, we have the honor of stewarding America’s first aviation battlefield of World War II, sharing the artifacts, personal stories, and impact and response to the December 7, 1941 attack and the Pacific region battles that followed. We honor those who defend our freedom so we might educate and inspire future generations. Beyond our reputation as TripAdvisor’s “Hawaii’s #1 Historical Spot Worth Traveling For,” Pearl Harbor Aviation Museum aims to be a community and educational resource for our local schools and families. Our culture is built on collaboration, trust, mutual respect, hard work and a passion for history, museums and airplanes. We embrace change and the opportunity it brings, and are committed to continuing to grow our world class staff.

JOB DESCRIPTION: : We are searching for a Development Manager to become a key member of our Development team, providing critical management, insight and energy as we build on our mission to steward this special place for generations to come. Working in close support of the Director of Development, the Development Manager provides programmatic and administrative management of the Museum’s annual giving programs. Key responsibilities include oversite of campaigns, stewardship of donors, building a familiarity with donors, assistance with grant management, and providing appropriate reporting to ensure success of campaign efforts.

DUTIES AND RESPONSIBILITIES:

• Working with Director of Development to plan, develop and execute all annual campaigns, including: direct mail, digital marketing, new donor prospecting
• Working with Director of Development and Executive Director to complete quarterly newsletter
• Interface with Marketing to ensure collaborated communication strategies
• Stewardship of donors including donor recognition events and communications
• Initiation/preparation of donor acknowledgements, pledge reminders, custom letters, and other donor correspondence
• Serving as the manager to Database & Relationship Coordinator to ensure proper tracking of all annual and campaign gifts and pledges
• Assisting the Director of Development with management of grants
• Event planning support, including Annual Gala
• Perform other related duties as assigned

SKILLS:

• This position is best suited for proactive candidates with a strong communications background, with excellent writing and organizational skills. We are seeking those who are creative and motivated to build on our fundraising efforts. Working hand-in-hand with seasoned fundraising professionals, this role will offer a fast-paced and evolving suite of opportunities to grow professionally and to make an impact in our community.

REQUIREMENTS:

• 2-5 years of development/philanthropic experience
• Direct mail and grant writing experience preferred
• Experience using Raisers Edge or other CRM products
• Adept in use of computer programs including Microsoft Suite; Excel, Word, Outlook, Mail Merge
• Strong command over written and verbal communication skills
• Proven track record of strong organization skills and attention to detail
• Ability to work independently and effectively handle multiple competing projects with an eye on deadlines and goals
• Collaborative team player with can-do attitude
• Requires flexibility of schedule to accommodate needs of the organizations that may include weekend and evening events on occasion
• Must be comfortable meeting members and donors and representing Pearl Harbor Aviation Museum and partnering organization

Pearl Harbor Aviation Museum is a nonprofit 501(c) 3 at-will employer, located on Ford Island Naval Military base. Employees must pass a background screening, which is handled by the U.S. Navy

Hawaii-based applicants preferred. To apply, please submit resume, cover letter and any relevant work samples to Woo.Kim@PearlHarborAviationMuseum.org. No calls, please.

Pearl Harbor Aviation Museum is an equal opportunity employer.

The above information is intended to describe the general nature and level of work performed by an individual in this job. It is not to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications of an individual chosen for this job. Pearl Harbor Aviation Museum has the right to add, revise or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position. Salary commensurate with experience.

Apply Now

Development Coordinator (Full-Time)

JOB DESCRIPTION: The Development Coordinator supports the day-to-day activities of the Development Director and Development department, helping to ensure completion of routine and special assignments, manage special projects, and ensure exceptional customer service to internal and external constituencies. This position will assist with the flow of information internally and externally to help achieve fundraising campaign goals and communicate with donors who contact the Museum. The Development Coordinator will also provide a variety of administrative support activities including grant writing, written communication, newsletters, telephone, meetings and special events.

DUTIES AND RESPONSIBILITIES:

• Assist the Director of Development and Development Manager with the execution of planned annual fundraising campaigns, including direct mail, social media campaigns, community fundraisers, and annual fundraising events.
• Coordinate the scheduling and logistics of Development led events, including donor cultivation events, Museum member events, VIP tours for donors/members, and other special events as needed that support department goals.
• Manage administrative support activities such as scheduling meetings, maintaining calendars, preparing meeting agendas and packets, recording meeting minutes, filing and organizing, drafting correspondence and trip itineraries, procuring office supplies, responding to queries from members and donors, and handling mail and special mailings.
• Communicate and interact with donors regarding scheduling, meeting follow-up, gift and pledge agreements, events and requests for information.
• Assist the Director of Development with research, assembly and submission of grant proposals, reports and other correspondence needed to support the Museum’s fundraising goals.
• Manage invoices to assist staff with budget management. Log activity expenses and verify with finance/accounting staff to insure event activities are within budget. Coordinate staff reimbursement requests, check requests, and receipts. Ensure all invoices are signed by the Director of Development.
• Open and distribute mail, photocopy gifts, prepare checks, and credit cards to ensure timely processing of donations in accordance with established requirements and standards.
• Interface with Marketing and Communications to ensure development of needed proposals and collateral, forward donor stories for inclusion in communication and marketing materials, and collaborate on event planning.
• Procure necessary resources and may solicit in-kind donations. May recruit, manage, and engage with Development volunteers.
• Provide general phone and front office back-up assistance as needed.
  Support and assist with bulk mailings, including stuffing and fulfillment of membership benefits to aim for a 48-hour acknowledgement turn-around.
• Special projects and other duties as assigned

SKILLS:

• Communication Skills: Exceptional oral and written communication skills, including the demonstrated ability to research and analyze information, compose reports, and discuss ideas and solutions to improve processes. Ability to respond effectively to the most sensitive inquiries or complaints.
• Reasoning Skills: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Interpersonal Skills: Ability to communicate clearly and effectively; interact well with donors, volunteers, coworkers, and the general public; work under deadlines; adapt quickly to changing conditions; initiate contact with all levels of the community (local and national) to maintain cordial relations; and foster relationships leading to continued and increasing support of the Museum. Position requires excellent customer service and follow-up skills, and an outgoing and positive personality. Familiarity with local donor community and experience working in the nonprofit sector is a plus.
• Technical/equipment skills: Proficient in Windows and/or MAC computing environments; Microsoft Office products including Word, Excel, and Power Point. Experience in presentation and publishing software, email and internet search engines, research techniques, and website content support.
• Math Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Ability to apply concepts of basic algebra.

REQUIREMENTS:

• Highly motivated and energetic, ability to show initiative and work independently.
• Ability to handle multiple tasks, projects, and schedules by priority.
• Ability to respond appropriately to rush projects while under pressure.
• Understanding and dedication to the philosophy and principles of service to a non-profit agency.
• Awareness and working knowledge of state and federal legislation regarding donation programs and grant processes and procedures.
• Understanding of and respect for persons of military background.
• Positive public relations attitude and approach when dealing with the public.
• Bachelor’s degree (B.A.) from a four-year college or university; two years related experience and/or training in non-profit fundraising, development, and Hawaii philanthropic community; or equivalent combination of education and experience.
• Valid driver’s license, use of personal vehicle, valid motor-vehicle insurance, and satisfactory driving record.

WORKING CONDITIONS: Mostly work indoors in an office setting with periodic outdoor work for events.  Must be able to lift/carry up to 20 pounds. Physical demands include sitting, working on the computer, talking/listening on the telephone and reading detailed paperwork. Some lifting may be required when setting up trade shows and moving boxes of literature that weigh up to 30 pounds.

SCHEDULE: 9:00am-5:00pm, Monday-Friday, will occasionally require holidays, weekends and evenings. Flexibility required as projects and assignments may from time to time require more than 40 hours per week.

DRESS CODE/ APPEARANCE: Required to dress in a business professional manner.

Pearl Harbor Aviation Museum is a nonprofit 501(c) 3 at-will employer, located on Ford Island Naval Military base. Employees must pass a background screening, which is handled by the U.S. Navy

Hawaii-based applicants preferred. To apply, please submit resume, cover letter and any relevant work samples to Sandy.Arakaki@PearlHarborAviationMuseum.org. No calls, please.

Pearl Harbor Aviation Museum is an equal opportunity employer.

The above information is intended to describe the general nature and level of work performed by an individual in this job. It is not to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications of an individual chosen for this job. Pearl Harbor Aviation Museum has the right to add, revise or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position. Salary commensurate with experience.

Apply Now

Facilities Worker

At Pearl Harbor Aviation Museum, we have the honor of stewarding America’s first aviation battlefield of World War II, sharing the artifacts, personal stories, and impact and response to the December 7, 1941 attack and the Pacific region battles that followed. We honor those who defend our freedom so we might educate and inspire future generations. Beyond our reputation as TripAdvisor’s “Hawaii’s #1 Historical Spot Worth Traveling For,” Pearl Harbor Aviation Museum aims to be a community and educational resource for our local schools and families. Our culture is built on collaboration, trust, mutual respect, hard work and a passion for history, museums and airplanes. We embrace change and the opportunity it brings, and are committed to continuing to grow our world class staff.

SALARY: $16-18 per hour

JOB DESCRIPTION: The general maintenance worker is responsible for assisting in maintaining the buildings, grounds, and equipment of the Pearl Harbor Aviation Museum. The exhibits, hangars, and artifacts representing our nation’s rich aviation history are irreplaceable and require special care and attention. Adherence to the development and implementation of preventative maintenance practices and program policies is the top priority to ensure a safe environment.

DUTIES AND RESPONSIBILITIES:

• Performs custodial duties, cleans, and assists with upkeep of the facilities
• Assists with maintaining the interior and exterior of buildings
• Inspects and identifies equipment or machines in need of repair
• Troubleshoots issues to determine necessary repairs
• Performs routine maintenance on building systems
• Providing setup, breakdown, and other support functions for events and meetings
• Assisting with security, crowd management, traffic flow, and visitor communications as needed
• Driving and maintaining museum vehicles as directed
• Performs other related duties as assigned

SKILLS:

• Ability to follow instructions from supervisors or senior maintenance workers
• Excellent organizational and time management skills
• Ability to obtain and maintain military base access (background check required)
• Ability to work well with people within a team environment, while communicating and demonstrating the ability to accomplish team and organizational goals

REQUIREMENTS:

• High school diploma or equivalent required
• On-the-job training offered

PREFERED QUALIFICATIONS:

• Related experience in facilities, repair, or construction

PHYSICAL REQUIREMENTS:

• Prolonged periods of standing and walking
• Must be physically able to climb ladders, bend, or crawl into tight spaces
• Must be able to lift 50 pounds

Pearl Harbor Aviation Museum is a nonprofit 501(c) 3 at-will employer, located on Ford Island Naval Military base. Employees must pass a background screening, which is handled by the U.S. Navy

All applicants must be based in Hawaii. To apply, please submit resume, cover letter and any relevant work samples to Mike.Keller@PearlHarboraviationmuseum.org. No calls, please.

Pearl Harbor Aviation Museum is an equal opportunity employer.

The above information is intended to describe the general nature and level of work performed by an individual in this job. It is not to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications of an individual chosen for this job. Pearl Harbor Aviation Museum has the right to add, revise or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position. Salary commensurate with experience.

Apply Now